Career Opportunity at the Chamber | Office & Events Coordinator

Office & Events Coordinator

The Cape Breton Regional Chamber of Commerce is seeking an individual to fill a term position to cover a maternity leave. This is a 12-month term, from May 2022-2023.

The Chamber’s mission is to empower businesses to thrive here in the CBRM. We work hard to cultivate positivity by changing the conversation about business here at home while creating a stronger business community through collaboration, networking, advocacy, and education. We challenge the status quo and encourage innovation amongst our membership, and we believe we are a catalyst for business growth here in our community.

We are a small but mighty team that works in a high-paced, high-energy office where we value teamwork, positive relationships, and positive thinking!

• Are you outgoing and motivated to succeed in a professional environment?
• Do you have a desire to advance our business community and build your network?
• Are you a self-starter and self-directed, while thriving in a team environment?
• Do you excel in work environments where creativity is welcomed and encouraged?
• Are you detail-focused and goal-oriented?
• Are you passionate about the advancement of our community and our island?

If this sounds like you, then continue reading to learn more about this exciting opportunity!

Responsibilities: 

• Maintain all office needs and supplies
• Manage and complete daily administrative duties (phone, messages, filing, etc.)
• Assist with funding applications for programs through provincial and federal government departments.
• In conjunction with the CEO, plan agendas and coordinate all Board of Directors and committee meetings 
• Record minutes at all Board of Directors and committee meetings
• Provide ongoing general office support to Chamber Team and Chamber Board of Directors as needed
• Proficiency with computer software required (for example Microsoft Suite, Google Docs, GoogleDrive etc.)
• Ensure event standards and deadlines are met
• Develop and maintain an annual schedule of events
• Help create and manage event budgets
• Acquire quotes and negotiate supplier agreements and act as a point of contact for event supplies and vendors
• Work collaboratively with the Chamber team and event committees and act as a liaison for event stakeholders and sponsors
• Help identify, schedule and liaise with speakers and special guests
• Manage the nomination and judging process for signature business awards/events
• Manage and update website event pages and the event registration database
• Support the writing of event program documents including event scripts, agendas, show flows, production schedules, signage, name badges, and floor-plans
• Collect and/or support writing of event content including program information, event descriptions, etc, with the Membership and Communications Coordinator.
• Help implement post-event evaluations and reviews
• Manage logistics of Chamber events and serve as point of contact for event attendees
• Coordinate on-site event production, clean-up, and volunteers
• Solicit sponsorship and door prizes
• Work collaboratively with the Membership and Communications Coordinator on theme developments, event materials, marketing initiatives, and promotion as needed.
• In conjunction with the team, develop Sponsorship Packages and Sponsorship Asks
• Ensure sponsorship deliverables are met with event sponsors

Considered an Asset

• Experience with Quickbooks Online platform
• Experience working with WordPress the website management software
• Proficiency in social media platforms such as Facebook, Instagram, Twitter and LinkedIn is considered an asset
• Experience using Canva

To apply, please send your cover letter and resume to [email protected]. Applications will be accepted until April 26, 2021.